Why do my documents need to be authenticated?
Authentication services are legal processes. The laws in most countries require a foreign document to be legalised in its originating country or a signature on a document to be witnessed and relevant procedures applied before the document can be used.
What documents do I need to authenticate?
The Taiwanese government and Taiwanese organisations may require that documents originating in the UK have to be authenticated before they will accept them. The Taipei Representative Office in the UK provides authentication services for cases where the documents are British in origin and for use in Taiwan.
Please check with the Taiwan government departments or organisations concerned to find out which documents (if any) you need to have authenticated. This advice can only be provided by the receiving government departments or organisations you are dealing with, our Office does not have information relating to the different requirements in different departments. The Office staff cannot provide advice on specific legal requirements, including which documents need to be signed or certified.
Services Coverage Area:
The Office authenticates documents originating from the southern part of the UK (south of Durham and Cumbria, including Guernsey and Jersey), Northern Ireland, the British Virgin Islands, the Cayman Islands, Turks and Caicos and the Falkland Islands
Due to consular district regulations, documents issued from the Isle of Man, North England (North of Durham, Cumbria, & Scotland) should be sent to the Taipei Representative Office in the UK, Edinburgh Office (http://www.roc-taiwan.org/UK/EDI/mp.asp?mp=532) for authentication services.
The Office also can authenticate documents originating from Ghana, the Seychelles and Sierra Leone.
What documents can the Office authenticate?
British Birth/ Death/ Marriage/ Non Impediment/ Police (criminal records check)/ Medical Certificates, Government issued/ Court/ Business/ Educational Documents etc.
Before submitting your application:
Documents issued by the local authorities in the UK such as General Registrar offices or any British Public Officials have to be legalised by the Legalisation Office of the Foreign & Commonwealth Office (FCO).
Other non-governmental certificates and documents have to be certified, signed and dated by either a solicitor or notary public in the UK before being sent to the FCO for legalisation. Please log on to the Foreign Commonwealth Office website (https://www.gov.uk/get-document-legalised) for further information.
Requirements for sending an application:
1. A fully filled out application form: the form can be downloaded below,
Note 1: Applicant can be an individual, a company/organisation, or a Chamber of Commerce.
Note 2: If the Applicant is using an agent to submit the application, please fill out the agent’s details in the appointed section.
2. Documents have been legalised by the Foreign and Commonwealth Office (FCO).
Note 1: Documents originating from Ghana, the Seychelles, and Sierra Leone have to be authenticated by their respective Consulates in the UK. FCO legalisation is not required.
Note 2: Documents originating from Guernsey and Jersey have to be authenticated by their respective Lieutenant Governors. FCO legalisation is not required.
3. A copy of Proof of Identity: The Office only accepts the applicant’s passport, UK driving license or Certificate of Incorporation as proof of identity.
Note 1: If applying by post, please provide a photocopy only. Please do not send the original ID.
Note 2: If applying in person, please present the original ID and a photocopy. The original ID will be returned to you after inspection by the staff.
4. A photocopy of the documents you wish to authenticate: You must enclose a photocopy of each document requiring authentication (including the Apostille issued by the FCO or appointed authorities) for the Office’s records.
If the Taiwanese government departments or organisations request you to present a Chinese translation of the English document for use in Taiwan, you can submit the Chinese translation with the original English document together for authentication to the Office.
Translation can be done by the applicant, a family member, friend or certified translator. The Office DOES NOT provide translation services.
The following remark must be included at the end of the translation: “I hereby certify that the foregoing is a true and correct Chinese translation of the English original document.“
1. In the case of the translator residing within the UK, the Chinese translation must be signed by the translator in person at the Consular Division in front of assigned personnel. Please do not sign it beforehand.
2. If the translator cannot present the document in person at the Consular Division, please have the Chinese Translation certified by a solicitor or Notary Public and then legalised by the Foreign and Commonwealth Office (FCO) before submitting it with the English document together for authentication by the Office.
3. In the case of the translator residing in Taiwan, you may request a Notary Public or District Court in Taiwan to certify your signature on the Chinese translation along with the original English Document which has been authenticated by the Office first.
Power of Attorney:
An officer is able to witness signatures for Power of Attorney. You must present in person to have a signature witnessed. Please fill in the application form and bring your photocard identification e.g. passport or UK driving licence.
It is the applicant’s responsibility to complete the document to be serviced in the correct form, and by the instructions of government departments or organisations in Taiwan.
Submission of Application:
We provide a walk-in service during opening hours. It is not necessary to make an appointment in advance.
1. You can submit the application in person, or
2. You can send in by an Agent (or a friend/family member), or
3. You can send it by post.
What we authenticate:
Once the signature on the FCO Apostille of the document requiring authentication has been verified, the Office issues a certificate attached to the document confirming that we have verified that the signature on the Apostille is genuine. We do not review or approve a document’s content.
Fee and Process Time:
1. Normal Service: ￡10.00 per document.
Process Time: Two working days
2. Express Service: ￡15.00 per document
Process Time: One working day
Counter Service Hours:
09:30 am to 12:30 pm, Monday to Friday (excluding public holidays).
Collection of Documents:
1. In person or by agent (during the opening hours with the receipt)
2. By post: Applicant must provide a self-addressed and stamped return envelope. Applicant may pay the postage together with application fee at the counter to have their documents returned by Royal Mail.
First class recorded (up to 500g): £3
Next day special delivery (up to 500g): £8
International signed for (up to 100g): £9
3. By DHL express service: With self-addressed envelope and £58 payment, the Office may arrange the service on applicant’s behalf.
Method of Payment:
1. Cash (only submitting in person/by an agent);
3. Postal Order (available only from UK post office;
4. Company Cheque;
5. Oversea Banker’s draft.
Please make the cheque payable to Taipei Representative Office in the UK or TRO in the UK. A cheque with an incorrect account name will not be accepted.
Note 1 : We do not accept personal cheque.
Note 2: A banker’s draft must include machine readable accounting and routing information in the form of a number written in MCIR format (International Sort Code).
Note 3: Banker’s drafts issued by the Bank of Taiwan or First Bank which have specified their London Branches as the receiving bank can be accepted without an international sort code.
Please be noticed that:
1. It is the applicant’s responsibility to ensure that ALL requirements as specified above have been fulfilled and submitted together.
2. Any incomplete application will be returned to the applicant without processing.
3. We DO NOT accept applications sent separately from the Foreign and Commonwealth Office (FCO) and the applicant.
4. We do not shoulder responsibility for any service not provided by the Office, such as those by the post office, delivery service providers, the FCO etc.
Taipei Representative Office in the UK
50 Grosvenor Gardens,
London SW1W 0EB
Tel: 020 7881 2650