Position: Administrative Secretary (Switchboard and Reception)
Qualifications Required:
- Singapore Citizen or Permanent Resident
- Diploma or University degree or above
- Fluent (spoken and written) in Traditional Chinese (Mandarin) and English
- Minimum 1–2 years of experience in administrative reception or secretarial roles
- Proficiency in Microsoft Office and telephone systems
- Meticulous, conscientious, excellent etiquette, and customer service attitude
- Ability to interact with visitors from diverse cultural backgrounds
- Able to work independently and collaborate with team members
Key Responsibilities:
Front Desk Management and Visitor Reception
- Receive and guide visitors
- Verify visitor identification and process sign-in
- Maintain cleanliness and order at the front desk and consular hall
Telephone Management
- Answer and transfer incoming calls
- Record and accurately relay incoming messages
Mail and Parcel Handling
- Receive, sort, and dispatch mail and parcels
- Record and track mail and parcels
- Notify relevant personnel of arrivals
Administrative Support
- File and organize documents
- Prepare meeting rooms
- Procure office supplies
- Other duties as assigned by supervisor
Terms of Employment:
- Contract Period: 1 year, renewable annually
- Probation Period: 3 months
- Work Location: Singapore
- Working Hours: Monday to Friday, 8:30 AM to 5:00 PM; lunch break 1–1.5 hours
- Salary: monthly salary based on qualifications and experience
- Background Requirement: Must have no criminal or disciplinary record; candidates who pass the interview will be required to undergo a background check by the office
Application Procedure:
Please submit the following documents by email to sgp@mofa.gov.tw by 31 August 2026 (Singapore Time):
- Curriculum Vitae (including work experience, language proficiency, and educational background)
- Color scanned copy of Singapore NRIC (or Permanent Resident Card)
- Color scanned copy of Passport (Singapore passport or R.O.C. Taiwan passport )
- Color scanned copy of highest educational certificate
Note: Only candidates who pass the initial resume screening will be notified and invited for interviews. Unsuccessful applicants will not receive further notification.
