Seeks to contract for Moving Services of Its Office Relocation Project

1. GENERAL INFORMATION:

2. PRELIMINARY PROJECT DESCRIPTION：

Project Name: TECO in San Francisco Moving Service

Current location:

(1) Suite 501& Suite 201, 555 Montgomery Street, San Francisco, CA 94111

(2) 739 Commercial St, San Francisco, CA 94108

New Location: 345 4th St, San Francisco, CA 94107

New Office Space Size: 56,000 square foot.

3. SCOPE OF SERVICES：

TECO in San Francisco is seeking proposals from qualified, licensed and bonded entities to provide the moving services for its new office moving project.

The Scope of this project involves the pack, move and unpack services of the TECO in San Francisco, including furniture, storage room contents, file cabinets and their contents, library and its contents, computers/monitors, printers, common area artworks, televisions, office pantry equipment, etc.

Movers help TECO’s employees to pack files and personal items in the individual offices. Move instructions and crates/boxes will be supplied by the Mover Vendor to the employees before the scheduled moving date.

Phase 1:

Date: Thursday, October 17^th

1. Mover Vendor provides crates/boxes to TECO and its employees before the moving date.
2. Move all items from 739 Commercial St, San Francisco, CA 94108 to 345 4th St, San Francisco, CA 94107.
3. Movers help to shelve files and books at the new library.
4. Move all items in the individual offices from Suite 501& Suite 201, 555 Montgomery Street to 345 4^th Street.
5. Movers help to shelve stuff in the individual offices on October 18^th.

Notes: The freight elevator in the 555 Montgomery St building can only be used on non-business hours (before 9 a.m. and after 5 p.m. on working days; all day on Saturdays and Sundays)

Phase 2:

Date: Saturday, October 19^th.

1. Mover Vendor moves furniture, common area artworks, storage room contents, remaining file cabinets and their contents, monitors/printers, televisions and office pantry equipment.
2. Movers help to shelve stuff in the storage rooms.

Notes: The freight elevator in the 555 Montgomery St building can only be used on non-business hours (before 9 a.m. and after 5 p.m. on working days; all day on Saturdays and Sundays)

4. MOVER VENDOR’S QUALIFICATIONS

Respondents to this RFP shall have the following qualifications:

• Must be licensed and in good standing with the State of California.
• Must have an excellent reputation in the moving services industry.
• Must have experience with small and large commercial properties relocations.

All the respondents must remain current and not be in default of any obligations due the State of California including, but not limited to, the payment of taxes, fines, penalties, licenses or other monies due to the State of California.

5. SUBMISSION OF PROPOSALS:

A total of one (1) copy of the proposals are required to be submitted to TECO in San Francisco no later than 05:00 pm, Thursday, August 29^th, 2024. The proposal should include cover letter of no more than two pages that includes a brief statement of the mover vendor’s qualifications and history, pricing as requested in the appropriate attachments for the service, certificate of company registration in the U.S., proof of general liability, insurance company’s name and contact information, list of projects in which the moving firm has participated in the past three years, tools/equipment to be used in the moving services.

Proposals shall be submitted and clearly marked as follows: “Proposal for Office Moving Services Project for TECO in San Francisco”. – Attn.: Martin Hou, Deputy Director, TECO in San Francisco, Suite 501, 555 Montgomery Street, San Francisco, CA 94111

6. REVIEW OF PROPOSALS:

TECO shall review and evaluate all received Proposals for responsiveness to the Request for Proposals to determine whether the Proposer possesses the professional qualifications necessary for the satisfactory performance of the services required. TECO should also investigate qualifications of all Proposers to whom the award is contemplated, and may request clarifications of proposals directly from one or more Proposers. It is anticipated that this review period will last up to approximately seven (7) days.

7. ACCEPTANCE OR REJECTION OF PROPOSALS:

TECO, in its sole discretion, reserves the right to accept or reject any proposals in the best interests of TECO. Proposals are subject to review and evaluation.

8. TIME FOR BEGINNING AND COMPLETING THE WORK:

TECO in San Francisco anticipates starting this project immediately after award of the project. A Proposer is required to submit their anticipated schedule to complete the project. If the vendor feels the move can be accomplished better, faster than the moving plan, TECO welcomes all suggestions and any alternate provided that the Required Deadlines are met.

9. PROCURING ENTITY:

Taipei Economic and Cultural Office in San Francisco (Address is Suite 501, 555 Montgomery Street, San Francisco, CA 94111), Principal Contact: Mr. Martin Hou.

Tel: 415-364-5606. Mobile: 415-652-7364. E-mail: knhou@mofa.gov.tw

Entity to accept and handle request for clarifications or complaints: the Procuring Entity.

The period for a Tendering Entity to file a request for clarification to the Procuring Entity seeking explanation and/or clarification of the content of the Tender Solicitation Documents is one quarter of the tendering period starting from the date of publication or invitation to tender, with any segment of less than one day to be counted as one full day. For any Tendering Entity seeking clarification with regard to this Invitation to Tender or relevant Documents, the deadline to file such a request is Sunday, September 1^st, 2024.

10. AUTHORIZED CONTACTS:

Mr. Martin Hou

Deputy Director

Taipei Economic and Cultural Office in San Francisco

Suite 501, 555 Montgomery Street, San Francisco, CA

Tel: 415-364-5606.

Mobile: 415-652-7364

E-Mail: knhou@mofa.gov.tw