Taipei Economic and Cultural Office in San Francisco

TECO Seeks for Cleaning Services of Its New Office Building

1. GENERAL INFORMATION:

2. PRELIMINARY PROJECT DESCRIPTION：

Project Name: TECO in San Francisco Cleaning Service

Location: 345 4th St, San Francisco, CA 94107 (7-floor building)

New Office Space Size: 56,000 square feet

3. SCOPE OF SERVICES：

TECO in San Francisco is seeking proposals from qualified, licensed and bonded entities to provide the cleaning services for its new office.

The Scope of this services involves floor & restroom cleaning, empty the trash can (including the recycle bins) in the building, etc.

Notes:  We’re hoping that the cleaning team could have 2 shifts. One shall come in the morning; another could arrive in the afternoon. The working hours for first shift could be from 11am to 4 pm; and from 1 to 4 pm for the second shift.

4. CLEANING VENDOR’S QUALIFICATIONS

Respondents to this RFP shall have the following qualifications:

• Must be licensed and in good standing with the State of California.
• Must have an excellent reputation in the cleaning services industry.
• Must have experience with small and large commercial properties relocations.

All the respondents must remain current and not be in default of any obligations due the State of California including, but not limited to, the payment of taxes, fines, penalties, licenses or other monies due to the State of California.

5. SUBMISSION OF PROPOSALS:

A total of one (1) copy of the proposals are required to be submitted to TECO in San Francisco no later than 05:00 pm, Monday, September 16th, 2024 (Pacific Daylight Time). The proposal should include cover letter of no more than two pages that includes a brief statement of the vendor’s qualifications and history, pricing as requested in the appropriate attachments for the service, certificate of company registration/ Business License in the U.S., proof of general liability, insurance company’s name and contact information, list of projects in which the cleaning firm has participated in the past three years.

Proposals shall be submitted and clearly marked as follows: “Proposal for Cleaning Services for TECO in San Francisco”. – Attn.: Elaine Su, TECO in San Francisco, Suite 501, 555 Montgomery Street, San Francisco, CA 94111

6. REVIEW OF PROPOSALS:

TECO shall review and evaluate all received Proposals for responsiveness to the Request for Proposals to determine whether the Proposer possesses the professional qualifications necessary for the satisfactory performance of the services required. TECO should also investigate qualifications of all Proposers to whom the award is contemplated, and may request clarifications of proposals directly from one or more Proposers. It is anticipated that this review period will last up to approximately seven (7) days.

7. ACCEPTANCE OR REJECTION OF PROPOSALS:

TECO, in its sole discretion, reserves the right to accept or reject any proposals in the best interests of TECO. Proposals are subject to review and evaluation.

8. Budget/ TIME FOR BEGINNING AND COMPLETING THE WORK:

TECO in San Francisco anticipates the cleaning services start from Oct. 1, 2024 to Sep. 30, 2025. The total annual budget for this service is around 108,000 USD.

We welcome suggestions and any alternate (different shifts arrangements; etc.) provided by vendors, if they feel the services can be accomplished better and faster.

9. PROCURING ENTITY:

Taipei Economic and Cultural Office in San Francisco (Address is Suite 501, 555 Montgomery Street, San Francisco, CA 94111), Principal Contact: Mr. Howard Huang

Tel: 415-362-7680. E-mail: sfo@mofa.gov.tw

Entity to accept and handle request for clarifications or complaints: the Procuring Entity.

The period for a Tendering Entity to file a request for clarification to the Procuring Entity seeking explanation and/or clarification of the content of the Tender Solicitation Documents is one quarter of the tendering period starting from the date of publication or invitation to tender, with any segment of less than one day to be counted as one full day. For any Tendering Entity seeking clarification with regard to this Invitation to Tender or relevant Documents, the deadline to file such a request is Monday, Sep. 9th, 2024.

10. AUTHORIZED CONTACTS:

Elaine Su

Taipei Economic and Cultural Office in San Francisco

Suite 501, 555 Montgomery Street, San Francisco, CA

Tel: 415-362-7680

E-Mail: sfo@mofa.gov.tw